$1.2M Additional Revenue in Year One
How an HVAC company scaled their service calls with AI-powered automation
The Challenge
A growing HVAC company was hitting a ceiling. Despite quality work and good word-of-mouth, they couldn't scale efficiently. Their office staff was overwhelmed with scheduling, customer calls, and trying to remember to follow up on maintenance reminders. Peak season was chaos, and off-season revenue dropped significantly.
Scheduling Bottleneck
Office staff spending 6+ hours daily on phone scheduling
Seasonal Revenue Swings
60% revenue drop in shoulder seasons
3.8 Star Rating
Negative reviews from scheduling frustrations
Our Solution
We built a complete AI-powered growth system tailored for HVAC service businesses:
Intelligent Scheduling System
AI-powered scheduling that customers can access 24/7. Automatically routes urgent calls, optimizes technician routes, and handles rescheduling without staff involvement.
Automated Maintenance Program
Proactive outreach system that reminds customers about seasonal tune-ups, filter changes, and maintenance agreements. Turned one-time customers into recurring revenue.
Customer Communication Automation
Appointment confirmations, technician on-the-way alerts, post-service follow-ups, and review requests all automated. Professional communication without the admin burden.
Lead Generation & Follow-Up
AI chatbot on their website capturing leads, qualifying them, and booking consultations for new system installations and replacements.
The Results
Additional Revenue
In the first 12 months
More Jobs Booked
Without adding office staff
Star Rating
Up from 3.8 in 6 months
Maintenance Renewals
Recurring revenue lock-in
"RST completely changed how we operate. Our office manager went from drowning in calls to focusing on customer relationships. The automated maintenance reminders alone added $300K to our bottom line. We're working smarter, not harder, and our customers love the professional experience."
— Sarah K., Operations Manager
Family HVAC Company, Arizona
Ready to Scale Your HVAC Business?
Let's discuss how AI-powered systems can help you book more jobs and grow your revenue.